First, look at the team calendar to find a day and time when most people are available. When you've identified a good day and time, send out invites to all project team members. Don't forget to include the head of the department, just in case they feel like attending. Next, remember to book the room in the meeting room booking tool. After you've finished booking the room, make sure you tell the catering service that we'll need lunch brought in for everyone. Finally, pay attention to the dietary requirements of the team and make sure the catering service know.